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Accounts Payable
Bureau of Accounts Payable
125 S. Clark Street, 14th Floor
Chicago Il, 60603
Telephone: 773.553.2700
This bureau processes the payment of invoices to vendors for all CPS
schools, units and departments.
Accomplishments
- Converted vendor payments to checks from warrants and outsourced the
printing and bank reconciliation of the checks.
- Re-engineered the Accounts Payable processes in Oracle, cleaned up
overdue vendor payments, and began planning for full-scale implementation
of Electronic Data Interchange (EDI) process.
- Submitted the first-ever escheat payment to the State Treasurer for
unclaimed warrants.
- Implemented direct deposit for vendors and schools for reimbursement
funds
- Revamped the disbursement audit function to address issues resulting
from the conversion to Oracle, implementing the strategic sourcing initiative,
and improved monitoring of vendor billing practices
- Set up on-line proof of delivery system to reduce paperwork from schools
to central office and developed imaging system for invoices
Goals
- Increase the number of schools that input receipts into the Oracle
system on a timely basis.
- Pay vendors in a timely manner to minimize costs and obtain trade
discounts.
- Implement additional prepayment audit routines to identify problems
and reduce check error rates.
- Implemented direct deposit for vendors and schools for reimbursement
funds
- Increase the number of schools using CPS EDI processes to minimize
paper work.
- Continue the direct training of clerks in the Accounts Payable programs..
- Continue to provide excellent customer service to vendors and CPS
schools and units.
Forms Link
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